Community Association Management

Every community is unique with a variety of special needs. By focusing on your Community’s needs and working closely with you, we ensure that you are given the full attention and customization that you deserve.

Our highly trained staff includes certified property managers with extensive years of experience in the industry, full time accounting personnel, an escrow coordinator, and a collections liaison with HOA management experience. We are a technology focused firm and utilize advanced TOPS software to help us achieve highly efficient and effective management of our communities. As a full service management company, we are experienced in all facets of HOA management.

  • A customized website unique to each Association allows homeowners to view their accounts online and for Board Members to communicate with homeowners
  • Schedule, coordinate and attend board meetings
  • Escrow demands, new homeowner packages, and new homeowner orientation
  • 24 hours a day, seven days a week emergency services
  • Enforce the Association CC&R provisions, policies, and rules and regulations
  • Comprehensive management report that includes an overview, summary of all correspondence, brief description of all repairs and maintenance, and violation notices.
  • Interface with governmental agencies, attorneys, CPAs, and vendors
  • Regular site inspections and performance monitoring via cost versus quality evaluation of outside maintenance contractors
  • Preparation of project specification sheets and work orders, obtaining bids, and screening contractors
  • Goal setting and preventive and curative maintenance planning in close cooperation and consultation with the Board and appropriate Committees
  • Coordinating with construction consultants
  • Preparation of work orders for maintenance contractors
  • Complete Accounts Receivable service including electronic billing, established lockbox system receiving cash receipts on a daily basis, direct debit services, and online payments
  • Complete Accounts Payable service including preparation of checks for review and signature by Board of Directors, updating vendor files annually, and reconciling, generating and mailing of 1099’s to required vendors
  • Fund Accounting, which allows for activities within Associations to be shown separately on financial statements for easier management and tracking.
  • Reconciliation of all bank and investment accounts with copies provided to the Board of Directors with financial reports
  • Financial Reports consisting of a Balance Sheet, Income Statement and Budget Analysis, Cash Disbursement listing, delinquency reports and bank statements.
  • Preparation of annual budgets
  • Reflection of payroll entries on the General Ledger
  • Delinquency control and collections